Host a Meeting and get the following year’s Membership Free
Show off all your hardworking in the garden, share your ideas and successes.
Take the opportunity to get some help from other members with ideas on solving gardening problems.
Have a good clean and tidy up and you will have a great feeling of achievement.
oh yes! you get first item off the Raffle table at your meeting.
Host Duties
MONTH BEFORE
Trailer
Collect the club trailer at the end of meeting before the meeting at your place. That way you find out how to pack the trailer and where everything goes (or arrange for delivery to your place if you don’t have a trailer)
DAY BEFORE
IN the trailer you will find:
The trailer checklist can be downloaded here
Tables – Small Table for the Secretary, Library, Morning Tea, Raffle, Trade Sales & Excess Produce
Sound System – Put on charge, check batteries.
Tents – Group them together and tie them down, allow for movement of the sun during the meeting
Morning tea box – containing coffee, tea, sugar and spoons as well as a few other items.
Signs – use these to help members navigate around your property. E.g. ‘toilet’, raffle table, morning tea table, etc.
TSGS Flag -There is a jointed pole and flowing material piece to be placed at the front of the property so it is easier for the club members to find the venue.
Shade and Weather Protection
The host needs to be able to provide shade and wet weather protection, tarps are acceptable, and these are found in the garden club trailer along with Popup Tents. Make sure the Library table is under cover
Supplies
Please purchase; 4 litres full cream milk and 1 litre of fat free (trim etc…)
Give receipt to treasurer for reimbursement on the day of the meeting.
Help
Preparation preparation preparation, if you can setup the day before it will make the day less stressful. Some members will arrive early, make use of them to help setup but don’t rely on it.
Insurance
Public liability: TSGS insurance does not cover the owners of the property for any accident that may occur if it is deemed to be the fault of the property owner. (We haven’t had a claim in 20 years so don’t panic)
Checklist
Prior to the start of the meeting, use this checklist to make sure everything is ready. Download a copy here
AFTER THE MEETING
Relax and enjoy!
Reap the rewards of you hard work – Next Year your membership will be free.